Ever needed to be able to change the page numbers in the middle of a Microsoft Word document (an appellate brief, for example)? Like, switching from Roman numerals to Arabic numerals or just not having page numbers at all?
Don’t tear your hair out, my pretty. Help is here!
The secret to doing this is found in the Word feature called Sections. Sections will (among other things) allow you to have distinct headers and footers on different pages of the document. So, using that appellate brief as an example, you can have no page numbers showing up on your cover page, those little lower-case Roman numerals (you know, i, iv, ix, etc.) on the pages with the table of authorities, etc., and start yet again with regular Arabic numbers (1, 2, 3, etc.) when the main part of the brief starts.
It’s exhausting to even think about, isn’t it? But, as I say, it’s easy … when you know how. And this is a trick that will serve you in good stead in other situations. For instance, ever have one of those long agreements where everybody gets their own signature page because they’ve got to execute the agreement in subparts and send the pages back? And of course, somebody (I won’t name any names) wants each the signature page to have its own customized header. Well, the next time you’re asked, “Can we do that?” you can answer confidently, “Yes, we can!” (Where have I heard that phrase before?)
Okay, this is such a cool trick that it gets two separate videos: one for setting up the sections correctly, and one for setting up the page numbers. First, let’s look at how to set up the sections:
Part One: Inserting Section Breaks
(Note: to see this full-screen, click the button with the four diagonal arrows at the bottom right of the YouTube viewer.)
Okay, now that we’ve got the section break inserted and we’ve broken the link between the Section1 footer and the Section 2 footer, we can insert distinct page numbers in each section. Just for grins (and so I can show you how this is done), let’s go back to video. Ready?
Part Two: Formatting the Page Numbers
(Note: again, for full-screen viewing, click the button with the four diagonal arrows at the bottom right of the YouTube viewer.)
Now, I know this seems complicated, but I promise, once you get the hang of it, you’ll understand the logic behind the use of sections to control distinct headers/footers. (And for those of you missing the “Supress Header/Footer” feature in WordPerfect, here’s your compensation: this allows you to have more than two sets of headers and footers in your document!)
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