If your Microsoft Outlook .pst file (the one that holds all your messages, calendar items, contacts, and tasks) is getting a little heavy, here are five ways you can trim it down.
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For our Thanksgiving week Roundup: Adobe shows us how to print both entire batches and selected pdfs from an email portfolio (a great way to archive email for future reference), and if you hate the Microsoft Office Ribbon, you can get rid of it without downgrading your Office Suite.
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From this week’s reading file: Vivian Manning shows us what that little blue line underneath some of your text in Microsoft Word really means, how to re-start Microsoft Outlook in troubleshooting mode, and how to paste text in Microsoft Word to ensure the least amount of post-paste cleanup. Click the “Read More” link for more info.
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You may remember the Reader Question from a few weeks back involving synchronizing Microsoft Outlook information between two computers. I posted a list of possible solutions courtesy of Outlookipedia (and the comments to the post also contained some great suggestions, including using IMAP rather than POP3 email).
I also continued to follow up with this reader behind the scenes to see if I could find a better solution for this dilemma. I’m happy to report we did.
Click the “Read More” link for this reader’s review of SynchPst.
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This week’s Roundup of the reading file is an embarrassment of riches from the usual suspects: TechRepublic’s take on the most important Microsoft Word skills, how to put time values into Microsoft Excel, Vivian Manning tackles Microsoft Word’s mail merge feature, making it easier to switch between Word documents, and how to share your Microsoft Outlook calendar. Click the “Read More” link for the details.
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Here are four quick tips across a range of Microsoft Office applications: modifying the Status Bar, ensuring Excel sheets auto-calculate, improving full justification of text in Word, and starting Outlook in the folder of your choice. Click through for a link to the full article.
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If you’ve only used Microsoft Outlook’s Tasks to track your own to do list, you’re missing half the power of that feature. Many Outlook users don’t realize that Tasks can be assigned to other users, and you can even track an assigned Task’s progress on your own to-do list. My latest guest post on Lawyerist is a complete illustrated tutorial on how to use this feature. Click through for a link to the full article.
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For this week’s Roundup: how to put zeroes in otherwise blank cells in Excel (and not the long way, either), how to pick and choose which formatting marks Word shows you with Show/Hide, and a heads-up on some hefty discounts on several Outlook plug-ins.
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From this week’s reading: when Outlook’s Autocomplete … won’t, when Excel’s autocalc … doesn’t, cleaning up imported data in Excel, and what to do with 250 Vcards. Click through for links to the full articles
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If you’re looking to use Outlook to help organize your client matters but are clueless about where to start, I’ve got you covered over at Lawyerist. In my guest post called “Organize Matters Using Microsoft Outlook,” I show you (step by step with screen shots and detailed instructions) how to:
* Use Outlook’s Tasks feature to keep track of your to-do’s
* Organize your Tasks by client/matter/file using Categories
* Embed important information in your Tasks, like Word documents or Outlook v-cards with contact info
Click the “Read More” link below for a link to the full tutorial.
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If you’ve got Microsoft Outlook on both your work and home computers, and you want to receive all your email both places, it’s, um, complicated. After trying one solution (one that works fine for synching smartphone/webmail and Outlook, but not Outlook to Outlook on two computers), I find a whole slew of third-party applications designed just for this purpose.
Click through for the full article.
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If you want special alerts for important emails – messages from a particular sender or with certain text in the subject, for example – then you’ll want to know how to set up Rules in Outlook. The Rules feature can examine your incoming mail and alert you to anything that you’ve told it is important, either with a special sound, a flag, or a pop-up box. Click through for the full illustrated tutorial.
Read MoreIn this week’s Roundup, stop getting double “sent” emails when synchronizing your Gmail account with Outlook with this tip. And if you hate spam, then stop encouraging it by taking these three basic precautions (they really do work). Click through for links to the full articles.
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