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How to start an autonumber sequence at >1

Recently, I’ve gotten several questions from users who love the paragraph autonumbering technique illustrated at my post “How to automatically number your discovery requests … in 5 keystrokes,” but they need to start the numbering sequence above “1”.

So, I’ve updated my original post at the bottom to show everyone how to use the “/r” switch to start the numbering sequence at 2, 3, or whatever number you need.

Click here, then scroll all the way down to the bottom of the post to check out this new trick!

Reader Question: Incrementing numbers in headers

I received an interesting email from a reader last week, and it was a variation on a theme I’d covered on this blog quite a while back: how to use autonumbering for court exhibits.

I say “variation” because, unlike my original post, this reader wanted to embed the automatic exhibit number in a footer rather than in the main document:

I am able to enter sequential exhibit numbers on the main parts of each page of my document by inserting the AutoNum category in Field codes. Is there a way to do the same in a footer/header?

If you’ve never actually tried to use certain field codes like AutoNum in a header or footer, you’ve probably never found out (the hard way) that not all of field codes work in the header/footer. Certain field codes will throw an error if you try to use them in headers and footers:

Oops.

So, if you can’t use the automatically incrementing AutoNum field, what can you use?

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Using (and configuring) Bullets & Numbers

If you’re anything like me, one of the things you really hate is having to move paragraphs around in a long pleading (like a set of discovery requests).  Fortunately, if you know your way around Microsoft Word’s Bullets & Numbers feature, at least you won’t have to renumber every paragraph by hand.

Using Bullets & Numbers’ pre-defined formats is very easy.  The easiest way is to use the buttons on the Formatting Toolbar in Word 2002-2003 or the top row of the Paragraph section of the Home tab in Word 2007-2010:

bulletsandnumberstoolbarbuttons

2002-2003

2007-2010

This gives you the basic, standard format. But what if you want some other format?

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Automatic numbering makes exhibit dividers easy

While I haven’t quite gotten to discussing how to use the Bullets and Numbers feature in Word (that will require a video tutorial to be really effective), you may find you need to create a series of numbers not related to paragraphs.  Here is a quick and easy way to embed automatic numbering you may not have thought of:

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