Now that we’re at lesson 7 in this series, take a moment to pat yourself on the back a bit. After all, you’ve learned quite a bit so far — how to get around in Microsoft Word’s Ribbon interface, how to open and navigate in existing documents, how to create and save new documents, and some basic character and paragraph formatting skills. That’s a lot!
So for lesson eight, we’re going to pull back a little bit and talk about page formatting. When I say “page formatting,” I mean what size/format paper you print on (US letter or legal size, A3 or A4, envelopes, etc.), what page margins you use, what page orientation (portrait or landscape), and whether your document has headers or footers containing information like titles, page numbers, or whatever else you need.
Let’s get to it.
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This week: Stop wandering around Microsoft Word’s Ribbon looking for commands and do some strategic double-clicking instead, why putting an ampersand in your Excel header or footer yields a weird result (and what to do if you really, really want that “&” to show up in your header or footer), and more news about an exciting iPad application that lets you edit Office documents. That’s right … it’s the Weekly Roundup!
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I received an interesting email from a reader last week, and it was a variation on a theme I’d covered on this blog quite a while back: how to use autonumbering for court exhibits.
I say “variation” because, unlike my original post, this reader wanted to embed the automatic exhibit number in a footer rather than in the main document:
I am able to enter sequential exhibit numbers on the main parts of each page of my document by inserting the AutoNum category in Field codes. Is there a way to do the same in a footer/header?
If you’ve never actually tried to use certain field codes like AutoNum in a header or footer, you’ve probably never found out (the hard way) that not all of field codes work in the header/footer. Certain field codes will throw an error if you try to use them in headers and footers:
Oops.
So, if you can’t use the automatically incrementing AutoNum field, what can you use?
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In this week’s Roundup: doing the Quick Step in Microsoft Outlook, what to do when your Microsoft Word headers suddenly disappear, and Microsoft’s Outlook blog finishes up its “Best Practices” series.
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A friend of mine is working on an 11th Circuit Court of Appeals (U.S.) brief, and she’s run up on an interesting problem, one not already addressed in my post about sections in appellate briefs.
One of the requirements is that the Certificate of Interested Persons section should have page footers like this:
So, the number immediately after the “C-” is the current page number, and the number on the right-hand side is the total number of pages that section has.
Now, if you’re not familiar with how to put sections into a brief to control pagination, then I’m going to refer you here for the complete video tutorial. (My friend’s already seen this one, so she’s got this down pat.)
The part she’s having trouble with, though, is inserting the “C-1″, “of” and the last number.
So here’s how to do that:
Ever needed to be able to change the page numbers in the middle of a Microsoft Word document (an appellate brief, for example)? Like, switching from Roman numerals to Arabic numerals or just not having page numbers at all?
Don’t tear your hair out, my pretty. Help is here!
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