You don’t need me to tell you what a paragraph is — it’s a block of text that ends with a “hard return” you insert by pressing the Enter key. In Microsoft Word, paragraph formatting covers such attributes as justification, indentation, line spacing, and what WordPerfect calls “block protect” (called something else by Word, but we’ll get to that in a moment). Some of these instructions will be familiar to anyone who’s worked with a Windows word processor before, but here’s how you can set each of these attributes in Microsoft Word:
pagination
If you have a brief, etc., in Word 2007 in which a footnote drops down to a subsequent page (the number mark within the main text is on p. 2, but all or part of the footnote text keeps dropping down to p. 3), here’s how to fix it:
- Click the Office Button (top left-hand corner)
- Click Word Options (at bottom of menu)
- Go to Advanced
- Scroll all the way down until you see Compatibility Options
- In the drop-down next to “Lay out this document as if created in:” choose Microsoft Office Word 2007 (like illustration below)
Compatibility Options in Word 2007
Your footnote should now appear on the correct page.
(You’re welcome.)
Here’s the video tutorial I promised showing exactly why Block Protect can mess up your pagination seemingly beyond repair:
Click to continue…
In WordPerfect, block protect is block protect — you highlight a block of text and protect so it all shows up on the same page.
Is Word that simple? Oh, no. Microsoft had to come up with TWO different versions of block protect: Keep Lines Together and Keep With Next (accessible from the Format, Paragraph menu):
So, what’s the diff? And how do you know when to use one or the other?
We have this recurring problem where I work. I bet you have it, too.
Sometimes, our Word documents (particularly when they’ve been generated by our time & billing software) leave huge gaps of white space between a heading and the text that’s supposed to go right under it by mysteriously breaking the page right after the heading.
Except, there’s no page break! No one’s inserted a hard page break anywhere — the document’s just stubbornly refusing to put text that will clearly fit on page 1 on page 2.
What’s going on?
Have you ever had a document that you had to get all on one page, but there seemed to be just a little too much text to make that happen?
I assume you’ve already tried reducing the font size or making the page margins smaller. But have you tried any of the following?
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