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How To Add a Style to Quick Styles

Even those who have used Quick Styles frequently don’t know that there are lots more Styles available in Word. Getting one-click access to a Style, though, really requires that it be listed in the Quick Styles gallery (that list on the right-hand side of the Home tab).

If there’s a particular Style that you always want to be available within the Quick Styles gallery (especially one you just created for a particular purpose), here’s how to designate a Style as a Quick Style. Click here to get quick access to your most frequently-used Styles

Creating new Styles in Microsoft Word

Word 2013 Styles pane

Microsoft Word Styles are the most basic building blocks in Word. One of the first things you’ll need to learn after you master the interface and basic formatting is using the Quick Styles listed on the Home tab. Often, though, the Quick Styles don’t contain a particular Style your document needs.

If the default Microsoft Word Styles don’t fully meet your needs (for example, you need one for block quotes), you can create a new one. There are a couple of different ways to do this. I’ll start with what I think is the easiest one first. Click here to learn how …

The 4 Biggest Time-Saving Microsoft Word Features You’re Probably Not Using

Work smarter not harder

Learning Microsoft Word can seem a daunting task. So many features! Where’s the best place to start?

If you want to boost your productivity in Microsoft Word fast, you really need to master these four features first. Learning how to leverage these can shave seconds or even minutes off repetitive daily tasks, which adds up to getting more work done daily (or even leaving the office at a decent hour!).

Here are the four best areas for you to spend a little self-education time, before you’re subjected to one of those legal technology audits you keep hearing about.

Click here to find out what these features are …

How to create numbered headings using Styles

I seem to make my best discoveries about Microsoft Office when I’m annoyed. (See my last post, for example.) It’s that kind of annoyance that says, “There’s got to be a better way to do this.” For some reason or another, this time it was paragraph numbering. But not the normal kind where you have the paragraph number indented about half an inch on the same line with the start of the paragraph. The document I was working on (a will) had the paragraph number floating centered above the paragraph. While I was drafting the document, I just knew the attorney I was working for would be moving paragraphs all over the place, and I didn’t want to stop to renumber them when he did.

blawgworld-600

This post won BlawgWorld’s Pick of the Week Award 3/10/14!
Click the image above for more details.

I remembered one of the paralegals I work with telling me that it was possible to embed numbers in Styles. So I went nosing around in Styles, looking to modify my Heading 1 so that it had an automatically incrementing Arabic numeral and a period, like so:

Click here to see what I mean …

Want to learn about Word Styles?

If you’ve read this blog (and especially my posts on Lawyerist) for very long, you know I’m very passionate about Styles. I’m convinced that Microsoft Word’s Styles is one of its most underutilized and unappreciated features. Learning how to use Styles is one of those skills that can exponentially increase your productivity and take your word processing work to a whole new level.

If you’re up for the challenge of learning Styles (and a closely related feature, Templates), I want to alert you to a resource you might consider. I’ve been a subscriber to the WordTips newsletter for a while now, and I’ve really been impressed by the breadth and depth of the tips this guy offers on his site and in his newsletter. I received an e-mail from him this morning, alerting me to his release of Word 2007 Styles and Templates and Word 2010 Styles and Templates. Although I haven’t had a chance to purchase these and review them myself, I wanted to go ahead and post links to these resources sooner rather than later because he’s offering these at half off through June 20. I’m definitely going to buy a copy for myself!

Click here for the 2007 version of this Styles and Templates resource, and click here for the 2010 version. Both of these are downloadable files (can you say “instant gratification”?).

(FTC Disclosure: These are not what are known as affiliate links. I have no association with WordTips and will receive no sales commission or any other compensation if you click those links. I’m just posting these because I happen to think this is probably a really good resource for anyone wanting to learn to use Styles.)

By the way, any of you who are still using the non-Ribbon versions of Word (2003 and earlier) should check out his Tips.net site. It’s a treasure trove of information on those older versions of Word. Click here to see what I mean!