Category Archives for "Word 2010"

26 Using and formatting columns in Microsoft Word

I’ll admit it — I’m not a big fan of the Columns feature in Microsoft Word.  Not that there’s anything wrong with it, per se.  It works fine (until it doesn’t).  But in a legal office environment, I usually format blocks of information with tables because they’re a bit easier to control.

But I’ve seen lots of legal professionals use columns to format things like service lists in Certificates of Service.  Hey, to each her [his] own.

So if you want to use this feature in your Microsoft Word documents, here’s what you need to know:

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1 Block protect – why two types & what’s the diff?

Unless otherwise noted, all instructions and screenshots are from Microsoft Office for Windows version 2016.

In WordPerfect, block protect is block protect -- you highlight a block of text and protect so it all shows up on the same page.

Is Word that simple?  Oh, no.  Microsoft had to come up with TWO different versions of block protect: Keep Lines Together and Keep With Next (accessible from the Paragraph dialog box):

Click this launcher arrow to get to the Paragraph dialog box ...

... then choose one or both of these options.

So, what's the diff?  And how do you know when to use one or the other?

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5 Automatic numbering makes exhibit dividers easy

While I haven’t quite gotten to discussing how to use the Bullets and Numbers feature in Word (that will require a video tutorial to be really effective), you may find you need to create a series of numbers not related to paragraphs.  Here is a quick and easy way to embed automatic numbering you may not have thought of:

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17 Why your pages break in weird places

Unless otherwise noted, all instructions and screenshots are from Microsoft Office for Windows version 2016.

We have this recurring problem where I work.  I bet you have it, too.

Sometimes, our Word documents (particularly when they've been generated by our time & billing software) leave huge gaps of white space between a heading and the text that's supposed to go right under it by mysteriously breaking the page right after the heading.

Except, there's no page break!  No one's inserted a hard page break anywhere -- the document's just stubbornly refusing to put text that will clearly fit on page 1 on page 2.

What's going on?

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