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Hyperlinking a networked file in an Outlook email

An example of a hyperlink

Unless otherwise noted, all instructions and screenshots are from Microsoft Office for Windows.

The ever-so-brill @VivianManning at Small City Law Firm Tech has updated a prior post of hers about a quick and easy way to send a hyperlink to a networked file in Outlook. This tutorial makes it just stupidly simple for you to drop a link into an email so you can prompt a co-worker (yes, you have to be working at the same place and hooked up to the same network with the same drive letters for this to work) to review/revise a shared network file.

This kind of mimics the functionality you’d see in something like Worldox, where you can send other people links to the document so they can update the file on the network server for everyone’s benefit.

If you can get the hang of the whole right-click mouse drag-and-drop trick (right button, people! no, on the right!), this is actually a cool way to collaborate.  As far as I can tell, this would work in any version of Outlook.

Way to go, Vivian!

(Photo credit: Me. Because Flickr was being annoying today.)

by Deborah Savadra

I spend an inordinate amount of my time playing with computers and attempting to explain technology to lawyers and law office staff. It's not always easy, but someone's got to do it.

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  1. Download the free tool at http://www.emailaslink.com . It will create file links for outlook by “right clicking” directly on the files that you want. The tool makes it easy to send links for several files at once and even to send links from search results or any other file list in Windows. The program will add an item to your “send to” menu in Windows that appears when you “right click”.