Occasionally, you need to present information in a form other than paragraphs. Whether it’s a set of numbers or other obviously tabular data, or if you’re just looking to get the alignment of something just right, tables can help.
As usual in Microsoft Word (and most software programs), there’s more than one way to insert a table into your document:
#1: The Table Menu
Click on Table on the menu bar and choose Insert, Table:
At this point, you can tell Word how many columns and rows you need and click OK.
#2: Draw Table
Not my personal favorite, but this may appeal to those who like a more visual approach.
The reason I’m not wild about this is it gives you one big cell (one column, one row), which you then have to subdivide into however many columns/rows you need. But, to each his/her own.
#3: The Insert Table Button
Here’s a good option, with one-click access: the Insert Table button, found on the Standard toolbar. (But don’t confuse it with the button next to it — the Insert Spreadsheet button with the “X” for Excel in it.)
Click the Insert Table button, and you get a visual grid like the one above. You can hold down your left mouse button and drag your mouse down and across to choose how many rows/columns you want; let go of the mouse button, and your selection becomes a table.