Legal Office Guru header image

Legal Office Guru

≡ Menu

Inserting tables in Word 2002/2003

Unless otherwise noted, all instructions and screenshots are from Microsoft Office for Windows.

Occasionally, you need to present information in a form other than paragraphs.  Whether it’s a set of numbers or other obviously tabular data, or if you’re just looking to get the alignment of something just right, tables can help.

As usual in Microsoft Word (and most software programs), there’s more than one way to insert a table into your document:

#1: The Table Menu

Click on Table on the menu bar and choose Insert, Table:

Insert_Table_1Insert_Table_2

At this point, you can tell Word how many columns and rows you need and click OK.

#2: Draw Table

Not my personal favorite, but this may appeal to those who like a more visual approach.

Insert_Table_3

The reason I’m not wild about this is it gives you one big cell (one column, one row), which you then have to subdivide into however many columns/rows you need.  But, to each his/her own.

#3: The Insert Table Button

Here’s a good option, with one-click access: the Insert Table button, found on the Standard toolbar. (But don’t confuse it with the button next to it — the Insert Spreadsheet button with the “X” for Excel in it.)

Insert_Table_5

Click the Insert Table button, and you get a visual grid like the one above.  You can hold down your left mouse button and drag your mouse down and across to choose how many rows/columns you want; let go of the mouse button, and your selection becomes a table.

by Deborah Savadra

I spend an inordinate amount of my time playing with computers and attempting to explain technology to lawyers and law office staff. It's not always easy, but someone's got to do it.

WOW – You read that whole post!

Want more Legal Office Guru goodness? Give me your email and I’ll send you
my top tips & tricks for Microsoft Office
PLUS my 22-page illustrated Fast Formatting Fixes report!

Your email and other personal information will never be sold or given to any third party.