If you frequently edit documents in “group” mode (exchanging drafts of a release with opposing counsel, for example), you’ve probably used Word’s Track Changes feature to stay on top of the edits.
Track Changes, however, has its problems. Sometimes it’s tricky to even tell if Track Changes is turned on. That becomes particularly important when you’re exchanging documents with people outside the office (and critical when it’s opposing counsel you’re dealing with). After all, if you don’t know that your own edits are being tracked and recorded, you may be inadvertently revealing confidential information.
Fortunately, you can tweak certain settings in Microsoft Word to ensure that you don’t get tripped up by hidden tracked changes. Here are my suggestions for features you should turn on so Track Changes is always open and obvious and under your complete control. [click to continue…]
I’m always gratified when a solution I’ve come up with (and published) is helping people in the “real world” (as opposed to … what? ?). Sometimes, I find out about it when readers email me to tell me how they’re using a solution in their office. But occasionally, I see increased traffic “click over” from another site and follow the referring link to see what’s going on.
It was the latter scenario that brought this blog post to my attention:
I especially liked three things about this person’s deployment of my “how to autonumber interrogatories using the SEQ field” technique:
- It updates the technique for Word 2013 users (the original tutorial was published in 2012);
- The blogger has deployed this throughout his firm using a customized Building Blocks file; and
- It has video!
So head on over to Remedial Action Law to check it out!
(Post image: © Iqoncept | Dreamstime.com – Work Smarter Not Harder Arrow Target Goal Effective Efficient Pr Photo)
In response to my last post, I got this comment from a reader:
I am so tired of having to fix [settings] with every document. I also clicked on “new documents based on this template” and it did not stick on future documents. I was able to change my default font and that ridiculous 1.15 line spacing. I work in academia and they still always want 1″ margins all the way around and I got so frustrated with Word’s default left and right margins of 1.25. I finally fixed that but I cannot remember how I did it.
Dolores hits on an important point: clicking the radio button next to “new documents based on this template” in the Modify Styles dialog box doesn’t always make the change “stick” to the Normal template, so you’re sometimes stuck revising settings like default paragraph spacing and margins repeatedly. (I say “sometimes” because whether or not a setting sticks seems to be pretty random.)
So why does this happen, and what can you do about it? [click to continue…]
My brother’s a pretty frugal guy. While I’m the sort of person who just walks in the store and buys something, he comparison shops, uses coupons, haggles with sellers, and just basically gets a better deal than I do. (He’s the family accountant. I’m the writer. It makes sense.)
So when he told me he’d thrown out all his socks and bought all new ones, I thought he’d lost his mind. Until he told me why.
Basically, he spent money to save time.
You see, he’d gotten frustrated with one part of his morning routine: matching socks. He’d sift through his sock drawer, one sock in hand, looking for another one just like it. Morning after morning, looking for a sock with the same color, same markings, same brand.
Until he just got fed up, threw the whole lot of them out, and bought a bunch of new ones, all the same brand. (He still got a good deal.) Now he just goes to the drawer, grabs two blue (or two black) socks out, and he’s done.
What the blazes do socks have to do with Microsoft Word? Click here to find out …
I’m going to say something that may sound unkind: You’re a lot less efficient than you think you are.
Don’t believe me? Grab your smartphone and I’ll show you.
[click to continue…]