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Reader Question Follow-Up: Synchronizing Outlook with SynchPst

Reader Question Follow-Up: Synchronizing Outlook with SynchPst post image

Unless otherwise noted, all instructions and screenshots are from Microsoft Office for Windows.

You may remember the Reader Question from a few weeks back involving synchronizing Microsoft Outlook information between two computers. I posted a list of possible solutions courtesy of Outlookipedia (and the comments to the post also contained some great suggestions, including using IMAP rather than POP3 email).

I also continued to follow up with this reader behind the scenes to see if I could find a better solution for this dilemma. I’m happy to report we did.

The developers of SynchPst (one of the solutions listed in the Outlookipedia article) contacted me and, after some back-and-forth via emails among the three of us, they consented to allow this reader to try a copy of their software free.

Here’s the reader’s review (edited for length as indicated by the ellipses):

The software SynchPst has indeed  made my life easier during the past 21 days. I used Windows Task Scheduler to invoke a batch file (.BAT) at specific time every day. This batch file is programmed to invoke session files (inherent with SynchPst Software). With this, the entire task of synchronizing emails from multiple accounts, contacts and appointments between office computer and home laptop computer is a breeze.

The only issue that I found was mail duplication for one of my email accounts. I think I can afford the small time needed to delete duplicate mails manually. …

Thank you for the software. … I will also propose my office colleagues [consider] this software.

Regarding the “duplicate emails” problem, the developers responded with this:

Do you leave mails on your mail server after you’ve downloaded your e-mails? This is not recommended, as Outlook doesn’t know that you already synchronized your e-mails with ‘SynchPst for Outlook’ and will download the e-mails again. This may lead to a duplication of e-mails.

The only reason I haven’t tested SynchPst personally is that I don’t need to synchronize my Outlook .pst files (I don’t run Outlook 2010 on multiple computers). But since this has gone so well, I may consider some of their other products for other Outlook challenges!

A special thanks to Melissa and Thomas at Wisco for stepping forward to help this reader with a vexing problem.

[Obligatory FTC Disclosure: No, I didn’t get a copy of this software, and, no, I didn’t get paid (in actual money or any other consideration) to write this post. And none of the links above are affiliate links, so I don’t get any sales commissions for referring readers to the product. I simply hooked up a reader-in-need with with a solution.]

by Deborah Savadra

I spend an inordinate amount of my time playing with computers and attempting to explain technology to lawyers and law office staff. It's not always easy, but someone's got to do it.

WOW – You read that whole post!

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