Tag Archives for " Paragraph "

1 Copying formats using Format Painter

If you’ve ever been working in a document (particularly one that’s been constructed with a lot of “cut and paste” from other documents) and wanted to make this paragraph (or this line or this heading) look just like that other one, here’s a simple trick.

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5 Using Styles & Formatting

Got a long brief or other document that has lots of headings, subheadings, etc.?  You need Styles, baby.

No, not styleStyles.

The Styles function in Word is a handy tool for, among other things, setting up headings for different sections of a document.  These styles serve a dual purpose: not only do they help keep document formatting consistent (i.e., all paragraph and subparagraph headings at a particular level, for example, will be consistent through the document), they can help later when you create a Table of Contents, since Word can use these styles to create the levels of your Table of Contents.

There are a couple of different ways to use Styles & Formatting (as the feature is formally known) in your document.

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6 Using (and configuring) Bullets & Numbers

If you’re anything like me, one of the things you really hate is having to move paragraphs around in a long pleading (like a set of discovery requests).  Fortunately, if you know your way around Microsoft Word’s Bullets & Numbers feature, at least you won’t have to renumber every paragraph by hand.

Using Bullets & Numbers’ pre-defined formats is very easy.  The easiest way is to use the buttons on the Formatting Toolbar in Word 2002-2003 or the top row of the Paragraph section of the Home tab in Word 2007-2010:

bulletsandnumberstoolbarbuttons

2002-2003

2007-2010

This gives you the basic, standard format. But what if you want some other format?

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3 Indenting paragraphs

While Word does some default paragraph formatting for you, you may want to change the formatting to suit a particular need. For example, you may need to double-indent a section of text to quote case law for a brief.

First, let’s talk about basic indentation (which can be done from the Formatting toolbar), then we’ll go over more advanced indentation (like double-indents for quotes).

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