Tag Archives for " macros "

24 Reader Question: Getting rid of hard line breaks in pasted text

Reader Benjamin e-mailed me recently from my Ask the Guru page with this request:

I’ve got text (imported badly – I don’t have access to the original source) which is spaced badly in Microsoft Word 2010 — meaning I have to manually cursor + delete then space-bar to put it back together without the green wiggles.It’s time consuming and I would like to know if there is an automated alternative.

I’m sure I’m one of millions who are suffering with this. Can you help us?Benjamin

He attached a Screenr video demonstrating his problem, which immediately made clear what he was up against:

When he says he’s “one of millions who are suffering with this,” I believe him. Because I’m one of them, too. And between the two of us, we might’ve come up with a good solution.

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Reader Question: The macro that won’t save

An attorney reader (whose employer is using Word 2003) contacted me about a curious macro problem:

I have created a macro for my signature for e-filing, etc., and it works in any document I open.  I want to create a couple of other macros to automate some typing I have to do in documents before saving them.  I have created the macros numerous times, and they work just fine to begin with, but they will not work once I have restarted the computer!  It’s like I can’t figure out how to save the new ones permanently.  I’ve been unable to make heads or tails of the help from Microsoft either.

This is not the first time I’ve heard of macros not saving, but this was a little different. After doing a bit of digging, I suggested these items for him to check:

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12 Don’t run screaming from macros

Whenever I’ve done training classes for law firms, the biggest bugaboo is always macros.

“Oh, no,” they cry. “That’s waaaaay too advanced for me!”

Um … no. It’s not. I promise.

People have this idea that, if they record a macro and make a mistake, it’s going to so totally screw things up they’ll never get their document fixed.

But if you’re looking to do things faster as your workload continues to pile up, macros can be a great time saver.  So many of the things you have to do repeatedly can be <gasp!> programmed.

And to prove that recording a macro is not such an advanced skill, Vivian Manning at Small City Law Firm Tech has a tutorial called Recording a Simple Word Macro.  She even shows you how to save your macro as a button on your Quick Access Toolbar (What? You’re not using that? You should!).

There, I wrote it – tempting most of you to run screaming from the blog.  Please come back, it’s not nearly as difficult as you imagine.  In fact, recording a simple macro is not difficult at all.  I promise!

All a simple, recorded macro in Word is, is this:

  • You tell Word, by turning on the Record Macro function, that you want it to record all of your Mouse Clicks / Keystrokes, until you turn the Record Macro function off again.
  • You tell Word whether you prefer to ‘run’ the Macro by way of a keyboard shortcut *or* a click of an icon.  All ‘running a macro’ means is forcing Word to replay the keystrokes that you recorded.

That’s all there is to it.  If you’re still reading, I’m going to show you how easy this is, and why you might want to ‘record’ and ‘run’ a macro.  Not run from it…

Click here to see the entire tutorial (with screen shots and everything). Note: Unfortunately, Vivian Manning’s blog is now offline. The Wayback Machine has an archived copy here.

Now, go.  At least try to record a simple macro.  And then come back and tell me how it went in the comments below!