Bulletproof Paragraph Numbering, Part 5
Early on in our Bulletproof Paragraph Numbering journey, Heather chimed in with this dilemma:
Our office typically uses headings when setting up multi-level lists and links them to styles. Unfortunately, as you know, doing that causes the style type to be linked when you go to modify styles.
Unfortunately, I have some very picky attorneys I work with who have exact specifications to their headings that don’t always work with Words functionality. For instance: ARTICLE 1. They want the text that follows ARTICLE 1. to be on the same line as the heading. They also want ARTICLE 1. to be bolded and underlined, HOWEVER, they don’t want the period bolded and underlined following ARTICLE 1. –> They also don’t want the text underlined and bolded.
As you can imagine, this proves very difficult since the paragraphs and characters are linked due to the fact that it is associated with a heading. With your vast storage of knowledge, can you think of a simpler way for me to set this up? They want headings to show up in and outline, or if necessary a TOC.
Also, I have one attorney who would prefer:
ARTICLE 1. (ARTICLE Bolded, Underlined but no period underlined and bolded)
ARTICLE 1. DEFINITIONS. (DEFINITIONS BOLDED, not underlined)
ARTICLE 1. DEFINITIONS. Text (Text not underlined)
4. (4 is Bolded)
4. Definitions (Definitions is Bolded and Underlined)
4. Definitions. (The Period is Bolded but not underlined)
4. Definitions. Text (The Text is plain no bold or underline)
It makes me want to pull my hair out!
I can completely sympathize! Those are both some pretty exacting specifications. Using Heather’s attorneys’ examples as inspiration, here’s one example of what’s possible:
- The “Section” headings are on the same line as the remainder of its related paragraph.
- The “Article” and “Section” headings are in all caps, bold and (at least the Sections) underlined within the text, but not within the Table of Contents.
- While you can’t really see this above, both “Article” and “Section” can be cross-referenced (as initial caps and with context-appropriate formatting) within another paragraph in the document.
Pulling off distinct formatting of numbering, the lead-in headings, and the rest of the paragraph requires mastery of two techniques: Style Separators and Numbering versus Heading formatting.