Legal Office Guru header image

Legal Office Guru

≡ Menu

Inserting comments with Track Changes

What if you (or your attorney) don’t want to actually change a particular section of a document, but just want to ask a question, point out a problem, just plain make a comment?  Word’s Track Changes feature can help you do that.

You’ll remember the trust Track Changes toolbar from our other LegalOfficeGuru tutorials:

Track Changes Toolbar in Word 2002

See that button about 2/3 of the way over to the right that looks like a sticky note?  That’s the Insert Comment button.

Comment button from Track Changes toolbar

Just place your cursor where you want to insert the comment, click the drop-down next to the Comment button, and choose New Comment.  You’ll get a balloon out to the side – just start typing your comment there, and click outside of it when you’re finished.

What you’ll end up with looks like this:

Comment in a Word document

Notice, too, that this same button allows you to edit previous comments and delete them.  And there’s even an option for a voice comment too, if anybody’s inclined to do that.

As with everything to do with Track Changes, be sure you’ve removed all comments before sending a document via email (unless you’re distributing it for someone to review the comments).  If you have any questions about ensuring that no tracked changes or comments are saved in documents being distributed outside your firm, please contact your firm’s systems administrator or IT person.


For more information about Track Changes, see also:

Automatically marking document edits with Track Changes

Showing, hiding and printing tracked changes

Reviewing, accepting and rejecting others’ changes in Track Changes

by Deborah Savadra

I spend an inordinate amount of my time playing with computers and attempting to explain technology to lawyers and law office staff. It's not always easy, but someone's got to do it.

WOW – You read that whole post!

Want more Legal Office Guru goodness? Give me your email and I’ll send you
my top 24 tips & tricks for Microsoft Office
PLUS my 22-page illustrated Fast Formatting Fixes report!

My anti-spam promise: Your email and other personal information will never be sold or given to any third party.

  1. Hi there I am so glad I found your weblog, I really found you by mistake, while I was searching on Digg for something
    else, Anyhow I am here now and would just like to say kudos for a
    remarkable post and a all round exciting blog (I also love the theme/design),
    I don’t have time to look over it all at the minute but I have saved it and also added your RSS feeds, so when I have time I will be back to read a lot more, Please do keep up the superb work.

  2. just plain make a comment? Word’s Track Changes feature can help you do that.– just start typing your comment there, and click outside of it when you’re finished.