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Showing, hiding and printing tracked changes

Unless otherwise noted, all instructions and screenshots are from Microsoft Office for Windows.

Once you know how to turn on Word’s Track Changes feature, you may want to be able to see the document in its original state and with all the changes without having to accept or reject changes.  Here’s an easy way to do that (with some caveats):

After all, it would be convenient, wouldn’t it, to be able to print the document in its “final form” without losing your redline?

Word 2002-2003

Word 2007 and up (demo version:2010)

(To view either video full screen, click the button in the lower-right-hand corner of the video player.)

Caveat: Don’t confuse hiding the redlining with accepting/rejecting the changes. Those are not the same thing.  If you plan to email the document, please be sure that all changes have been accepted or rejected and all comments deleted.  Better yet, check with your systems administrator or IT person and ask if your firm has what’s called a “metadata cleaner.”  This will keep the document from saving any hidden changes that might prove embarrassing to you or your firm.

For more information about Track Changes, see also:

Automatically marking document edits with Track Changes

Inserting comments with Track Changes

Reviewing, accepting and rejecting others’ changes in Track Changes

by Deborah Savadra

I spend an inordinate amount of my time playing with computers and attempting to explain technology to lawyers and law office staff. It's not always easy, but someone's got to do it.

WOW – You read that whole post!

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