Tag Archives for " hotkeys "

1 Guest Post @ Lawyerist – Quick Access to Microsoft Word Commands

One of the biggest problems Word users experience in upgrading from version 2003 to versions 2007 and 2010 is in finding frequently-used commands. Once you’ve searched through the new ribb0n-based menu system and found a command you use a lot, you don’t ever want to lose track of it!

Fortunately, there’s a way to keep the commands you use most close at hand: the Quick Access Toolbar. And, if you’re a speed typist who wants to minimize mouse usage, there are the ever-popular shortcut keys (which can be customized).

Over at Lawyerist, I’ve shown you how to save your favorite commands to the Quick Access Toolbar as well as how to make your own shortcut keys. Click here to read the full post.

(photo: http://www.flickr.com/photos/[email protected]/3796822070/)

2 Pick up where you left off in Microsoft Word with “Go Back”

Here’s a quick tip: Ever open up your Microsoft Word document first thing in the morning, after having worked on it all day yesterday, and have trouble finding where you left off last time?

Don’t worry — you won’t have to wait for your morning caffeine to kick in.  As soon as you open up your document, press SHIFT-F5.  Word’s “Go Back” feature will take you back to your last edit.  (In fact, if you press Shift-F5 repeatedly, it’ll take you through your last four edits.)

That’s it!  (Don’t you love it when something’s that simple?)

(Photo credit: Aprilzosia at Flickr)

Edit: Well, this is embarrassing. Apparently, this feature disappeared briefly in version 2007, but it’s back in version 2010.  Thanks to an alert reader for the heads-up (and shame on me for not keeping better notes on my testing!)

4 List of Word keyboard shortcuts

Stumbled across this while doing some research this weekend … Microsoft’s official list of keyboard shortcuts for Word 2002, Word 2003, and Word 2007.  (The list for Word 2010 is here.  Be sure to click the plus sign next to “Show All” before printing it out.)  If you prefer to keep your hands on the keyboard and off the mouse while typing, it wouldn’t be a bad idea to memorize the ones for functions you use a lot (bold, italics, centering, etc.).  In any event, it’s a handy reference.

“But I don’t want to lose my WordPerfect formatting!”

One of the tactics I regularly recommend to users when transferring content from an old WordPerfect document is to use Paste, Special, Unformatted Text instead of just the plain Paste or CNTRL-V commands:

Paste, Special Dialog Box

The advantage here is that Paste Special clears out all of the formatting so the newly-pasted text doesn’t mess up your nice Microsoft Word document.

The disadvantage?  Well … it clears out all the formatting.  And this can be a pain to re-do, particularly if you’ve got a long document with lots of case citations, etc.

What to do?  Here are three tricks to keep in your Microsoft Word skills arsenal.

Keep reading →