Tag Archives for " Quick Access Toolbar "

1 How to Keep Obscure (but Useful) Word Commands in Easy Reach

Believe it or not, even with as many commands as are on the Microsoft Word Ribbon, there are some features that are nowhere to be found. Rather than dig through layers of dialog boxes or try to remember obscure shortcut keys, why not add a few essential (for you) commands to the Ribbon or Quick Access Toolbar? I’ll show you one example, but you can use this technique for any Word function.

Example Command: Adjust List Indents

Most legal users aren’t really happy with the default indentation of the paragraph numbering feature. Short of configuring your own paragraph numbering scheme, though, there doesn’t seem to be much of a way around it.

You can adjust the default List Paragraph Style’s indents on-the-fly by right-clicking on the paragraph number and choosing Adjust List Indents. But you’d have to know that feature’s there to use it.

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Keeping Word Commands at Your Fingertips

When Microsoft Word 2007 came out, users lamented the introduction of the Ribbon. Replacing the familiar menu system of Word 2003 with a newfangled, visually-oriented system of buttons and drop-downs went over like the proverbial lead balloon. It all came down to one thing: “How am I ever going to find anything on here?”

Nobody wants to waste time scrolling through a menu system looking for commands or functions they use frequently. Here, I’ll show you three methods for keeping your most common commands within easy reach so you can create documents faster and with less frustration.

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2 Guest Post @ Lawyerist: 5 Microsoft Office Hacks to Finish Tasks Faster

Want to move things from your inbox to your outbox a lot faster? It’s time you upgrade your skills in Microsoft Office to find faster ways of doing common tasks, like:

  • Speed-formatting your text with Styles (it’s a one-click operation!)
  • Using shortcut keys for speed typing
  • Employing templates to speed document creation for common forms
  • Accessing boilerplate text instantly with Quick Parts and AutoText
  • Getting one-click access to commonly used commands with the Quick Access Toolbar

Click here to get your learning on over at Lawyerist.

Weekly Roundup: More shortcut keys, faster Word page setup, Quick Print

From this week’s Roundup of the reading file: some more shortcut keys you need to know about (particularly if you’re an avid Outlook user), a faster way to reach the Page Setup dialog in Microsoft Word, and how to add a Quick Print button to enable one-click printing from Word.

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1 Guest Post @ Lawyerist – Quick Access to Microsoft Word Commands

One of the biggest problems Word users experience in upgrading from version 2003 to versions 2007 and 2010 is in finding frequently-used commands. Once you’ve searched through the new ribb0n-based menu system and found a command you use a lot, you don’t ever want to lose track of it!

Fortunately, there’s a way to keep the commands you use most close at hand: the Quick Access Toolbar. And, if you’re a speed typist who wants to minimize mouse usage, there are the ever-popular shortcut keys (which can be customized).

Over at Lawyerist, I’ve shown you how to save your favorite commands to the Quick Access Toolbar as well as how to make your own shortcut keys. Click here to read the full post.

(photo: http://www.flickr.com/photos/[email protected]/3796822070/)

7 Customizing the Quick Access Toolbar

Want one-click access to the commands you use most in the ribbon versions of Microsoft Office? Then you need to be taking full advantage of the Quick Access Toolbar!

The Quick Access Toolbar really lives up to its name: it provides one-click access to virtually any command you want. All you have to do is customize it.

And one of the great things about the Quick Access Toolbar (or QAT) is that it’s virtually the same throughout Microsoft Office. Sure, the commands vary according to the application, but the way you update it is the same across the Office Suite.

Here are two ways to add your favorite commands to the QAT:

What commands would you want on your QAT?