After you've redlined a document using Track Changes (and maybe even inserted some comments and printed some review copies) you'll need to accept or reject the various marked changes in order to finalize the document. Here's how.
First, get all the changes visible by choosing Final Showing Markup on the Review tab (versions 2007 and 2010) or All Markup in versions 2013 & 2016:
(Wait - you don't see that on your screen? Go to the Review tab and click the drop-down shown above.)
Now, turn Track Changes off. In Word 2007 and up, you can either go back to the Review tab and click Track Changes to turn it off:
... or you can toggle it off at the Status Bar (you did fix your Status Bar, right?):
Accepting & rejecting changes
If you're just going to accept all changes in the document, then this is easy-peasy. Just click the drop-down next to the Accept button with the check-mark and choose Accept All Changes in Document:
Similarly, if you're going to reject all the changes, use the button with the red "X" mark and do the same thing:
If you're going to accept some changes but reject others, it's a little (but not much more) complicated.
- 1Put your cursor at the beginning of your document
- 2Click the "Next" button to go to the first change to be accepted or rejected
- 3Click the Accept button if you want to save the change or the Reject button if you want to discard it
- 4Return to step 2 and repeat steps 2 and 3 until you reach the end of the document (note: the more recent versions of Word do not require you to use the "Next" button -- the cursor will automatically move to the next change when you Accept/Reject the current change)
- 5If your document has comments, be sure to remove those as well by using the "Delete All Comments in Document" option (under the Reject button in Word 2002-2003 and under Delete in Word 2007 and above)