Tag Archives for " Tools/Options "

2 Does your Table of Contents need a do-over?

My friend Karen called me in a panic. "Bryan's got this contract he's editing [read: recycling] for a client. He's added a new numbered paragraph, but it's not showing up in the Table of Contents."

So, since I can't always diagnose Word problems blind (I'm good, but I'm not THAT good), and I go to her desk and see something that looks a bit like this:

I suspect the document he was working with had been recycled over and over. He was just taking a contract that had worked pretty well for another client and customizing it for a new client.

How did I figure that out? One clue was the way his Table of Contents was constructed (look at those codes above). Another was that the paragraph numbering was completely manual - no automatic paragraph numbering at all.

So what had happened here is that, because he didn't know how the Table of Contents was originally constructed, he couldn't automatically add a new paragraph to the TOC.

So rather than reconstruct his entire TOC based on Styles (a newer, more flexible model) and automating his paragraph numbering, I sat down to help Karen get that paragraph added and renumber the following paragraphs (thank goodness, not that many).

And I was immediately flummoxed.

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4 Taming naughty footnotes, pt. 1

If you have a brief, etc., in Word 2007 in which a footnote drops down to a subsequent page (the number mark within the main text is on p. 2, but all or part of the footnote text keeps dropping down to p. 3), here’s how to fix it:

  • Click the Office Button (top left-hand corner)
  • Click Word Options (at bottom of menu)
  • Go to Advanced
  • Scroll all the way down until you see Compatibility Options
  • In the drop-down next to “Lay out this document as if created in:” choose Microsoft Office Word 2007 (like illustration below)
Compatibility Options in Word 2007

Compatibility Options in Word 2007

Your footnote should now appear on the correct page.

(You’re welcome.)