Category Archives for "Featured – Outlook"

2 Reader Question Follow-Up: Synchronizing Outlook with SynchPst

You may remember the Reader Question from a few weeks back involving synchronizing Microsoft Outlook information between two computers. I posted a list of possible solutions courtesy of Outlookipedia (and the comments to the post also contained some great suggestions, including using IMAP rather than POP3 email).

I also continued to follow up with this reader behind the scenes to see if I could find a better solution for this dilemma. I’m happy to report we did.

The developers of SynchPst (one of the solutions listed in the Outlookipedia article) contacted me and, after some back-and-forth via emails among the three of us, they consented to allow this reader to try a copy of their software free.

Here’s the reader’s review (edited for length as indicated by the ellipses):

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3 Don’t miss that important Microsoft Outlook email!

Let’s face it: some emails really are more important than others. Like the ones from your boss. Or that especially lucrative client. Or virtually everything from any court.

So with your inbox continually filling up to capacity, how can you make sure you see the critical, gotta-deal-with-it-now emails?

You use Microsoft Outlook’s Rules feature, that’s how.

We’ve talked a bit about the Rules feature before, but mostly in the context of automating the movement of emails into subfolders and out of your inbox. But if all you want is just a friendly “heads up” whenever something particularly important comes in, that’s what we’re going to talk about now.

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43 Make your Outlook email messages un-ignorable

Email’s great, isn’t it?  You can just type up a quick little message to someone to send them some information or answer a question or ask them to do something for you.

In the “asking them to do something for you” department, though, things can get a little hairy.  After all, as easy as it is to send someone an email, it’s just that easy for both sender and receiver to forget it’s there.

So, whaddya do to keep track of all those little requests (both the ones you send and the ones you receive)?

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43 Video: Configuring Rules in Microsoft Outlook to automate message handling

Getting a headache from all that Inbox overload?  Chances are, almost half of those incoming emails can be handled automatically.

Think I’m joking?  Take a look at what’s come in today, and I’ll show you what I mean. Out of the messages you’ve already received today, there are probably several that meet these criteria:

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2 How to redirect a reply in Outlook

Say you’re the chair for a bar association program, so you’re sending out personalized email invitations to your fellow members.  However, your assistant is handling the RSVPs.  How do you send your email so that (a) your assistant gets the RSVPs (not you) and (b) recipients don’t accidentally reply to the entire list and cause everyone’s inbox to melt down?

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