Tag Archives for " pagination "

Paragraph Justification and Line Spacing

You don't need me to tell you what a paragraph is — it's a block of text that ends with a "hard return" you insert by pressing the Enter key. In Microsoft Word, paragraph formatting covers such attributes as justification, indentation, line spacing, and what WordPerfect calls "block protect" (called something else by Word, but we'll get to that later).

Our first lesson in paragraph formatting focuses on justification and line spacing. Some of these instructions will be familiar to anyone who's worked with a Windows word processor before, but here's how you can set each of these attributes in Microsoft Word:

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4 Taming naughty footnotes, pt. 1

If you have a brief, etc., in Word 2007 in which a footnote drops down to a subsequent page (the number mark within the main text is on p. 2, but all or part of the footnote text keeps dropping down to p. 3), here’s how to fix it:

  • Click the Office Button (top left-hand corner)
  • Click Word Options (at bottom of menu)
  • Go to Advanced
  • Scroll all the way down until you see Compatibility Options
  • In the drop-down next to “Lay out this document as if created in:” choose Microsoft Office Word 2007 (like illustration below)
Compatibility Options in Word 2007

Compatibility Options in Word 2007

Your footnote should now appear on the correct page.

(You’re welcome.)

1 Block protect – why two types & what’s the diff?

Unless otherwise noted, all instructions and screenshots are from Microsoft Office for Windows version 2016.

In WordPerfect, block protect is block protect -- you highlight a block of text and protect so it all shows up on the same page.

Is Word that simple?  Oh, no.  Microsoft had to come up with TWO different versions of block protect: Keep Lines Together and Keep With Next (accessible from the Paragraph dialog box):

Click this launcher arrow to get to the Paragraph dialog box ...

... then choose one or both of these options.

So, what's the diff?  And how do you know when to use one or the other?

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18 Why your pages break in weird places

Unless otherwise noted, all instructions and screenshots are from Microsoft Office for Windows version 2016.

We have this recurring problem where I work.  I bet you have it, too.

Sometimes, our Word documents (particularly when they've been generated by our time & billing software) leave huge gaps of white space between a heading and the text that's supposed to go right under it by mysteriously breaking the page right after the heading.

Except, there's no page break!  No one's inserted a hard page break anywhere -- the document's just stubbornly refusing to put text that will clearly fit on page 1 on page 2.

What's going on?

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1 How to Squeeze It All on One Page

Have you ever had a document that you had to get all on one page, but there seemed to be just a little too much text to make that happen?

I assume you’ve already tried reducing the font size or making the page margins smaller.  But have you tried any of the following?

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