Hands down, the biggest complaint I get is that Microsoft Word seems to have a mind of its own when it comes to formatting. People swear they did nothing more than breathe on their document, and things went completely wonky!
Of course, without actually standing over their shoulder and watching them work, it’s really impossible for me to know exactly what happened. A lot of times, there’s a pretty easy File > Options tweak that could prevent similar snafus from happening again. (And don’t even get me started about why you need to learn to use Styles.)
But in my experience, most people aren’t particularly interested in trying to figure out how it happened. They just want to fix it and move on.
So for that crowd, I’ve put together a two-minute video on the four fastest ways I know to basically nuke your formatting so you can start over. You can basically choose among these:
How to choose among these 4 techniques? Click to find out –>
Microsoft Word Styles are the most basic building blocks in Word. One of the first things you’ll need to learn after you master the interface and basic formatting is using the Quick Styles listed on the Home tab. Often, though, the Quick Styles don’t contain a particular Style your document needs.
If the default Microsoft Word Styles don’t fully meet your needs (for example, you need one for block quotes), you can create a new one. There are a couple of different ways to do this. I’ll start with what I think is the easiest one first. Click here to learn how …
A lot of Microsoft Word users (particularly those who are coming to Word from WordPerfect) tear their hair out over those seemingly unsolvable formatting issues. You know what I’m talking about: that really funky something that happens to your text that seems to defy logic, even considering you’re dealing with a software program.
Over at Lawyerist, I tackle three of those bugaboos: the horizontal line that suddenly appears in your text and that you can’t backspace over, pages that have large blank spaces at the bottom of them (despite the fact that you haven’t put a hard page break in there), and yellow (or blue or green or whatever) highlighted text that won’t go away no matter what you do.
If you’ve ever had one of these frustrating problems, click here for the solutions.
When one of the comments to your guest post is, “I think I love you,” you know you’ve struck a nerve. That’s just part of the response I’ve gotten to my list of five little-known tricks for fixing misbehaving formatting in Microsoft Word.
Click here to find out how you, too, can alleviate your frustration even when you don’t have time to diagnose the problem.
From this week’s reading: when Outlook’s Autocomplete … won’t, when Excel’s autocalc … doesn’t, cleaning up imported data in Excel, and what to do with 250 Vcards.
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