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Building reuseable Microsoft Word footers

One of my coworkers called me — for, like, the umpteenth time  — asking me to pull up document 389729 (not its real name) and “do that footer thing” (a.k.a. my famous footer trick, wherein I insert a three-column table into a document footer so the document number is on the left, the page number is in the middle, and maybe the date/time stamp for the latest draft is on the right).

My “footer thing” is getting to be really popular around the office, and I’ll have to show it to you sometime.  But there’s a way around having to build new footers in documents repeatedly.

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Weekly Roundup: Double-click shortcuts, the case of the missing ampersand, and more Office for iPad news

This week: Stop wandering around Microsoft Word’s Ribbon looking for commands and do some strategic double-clicking instead, why putting an ampersand in your Excel header or footer yields a weird result (and what to do if you really, really want that “&” to show up in your header or footer), and more news about an exciting iPad application that lets you edit Office documents. That’s right … it’s the Weekly Roundup!

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Reader Question: Incrementing numbers in headers

I received an interesting email from a reader last week, and it was a variation on a theme I’d covered on this blog quite a while back: how to use autonumbering for court exhibits.

I say “variation” because, unlike my original post, this reader wanted to embed the automatic exhibit number in a footer rather than in the main document:

I am able to enter sequential exhibit numbers on the main parts of each page of my document by inserting the AutoNum category in Field codes. Is there a way to do the same in a footer/header?

If you’ve never actually tried to use certain field codes like AutoNum in a header or footer, you’ve probably never found out (the hard way) that not all of field codes work in the header/footer. Certain field codes will throw an error if you try to use them in headers and footers:


So, if you can’t use the automatically incrementing AutoNum field, what can you use?

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When just the page number won’t do

A friend of mine is working on an 11th Circuit Court of Appeals (U.S.) brief, and she’s run up on an interesting problem, one not already addressed in my post about sections in appellate briefs.

One of the requirements is that the Certificate of Interested Persons section should have page footers like this:

So, the number immediately after the “C-” is the current page number, and the number on the right-hand side is the total number of pages that section has.

Now, if you’re not familiar with how to put sections into a brief to control pagination, then I’m going to refer you here for the complete video tutorial. (My friend’s already seen this one, so she’s got this down pat.)

The part she’s having trouble with, though, is inserting the “C-1”, “of” and the last number.

So here’s how to do that: