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How to put a different footer on the last page of a document

Unless otherwise noted, all instructions and screenshots are from Microsoft Office for Windows.

With a hat-tip to Susan Harkins at, I’m going to show you one of the neatest Word tricks I think I’ve ever seen … and exactly how I’m going to put it to use to solve a long-standing problem: getting something to show up in the footer on every page except the last.

Around our office, we do a lot of wills.  A lot. And the attorneys who do them like for their clients to initial all of the non-signature pages whenever they execute the will itself.  (It keeps anybody from getting cute later and substituting a page before taking it to the Probate Judge.  People are sneaky that way.)  So we put “Initials: _______” in the footer on the right margin so it prints on every page.

I always thought my preferred solution, using Section Breaks, was the last word in solving the problem of how to get that footer text to not show up on the last page.  But noooooo.  Susan’s got a better idea: embedding a custom function in there.

Here’s the video demonstration:

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Word 2002-2003:

[To view full-screen, click the button in the lower right-hand corner]

Word 2007-2010:

[To view full-screen, click the button in the lower right-hand corner]

Like I said, I’m going to be finding every excuse to use this wherever it’s handy!

by Deborah Savadra

I spend an inordinate amount of my time playing with computers and attempting to explain technology to lawyers and law office staff. It's not always easy, but someone's got to do it.

WOW – You read that whole post!

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