Instantly access boilerplate text with Quick Parts

Admit it: you repeat yourself.  A lot.

Oh, you don’t think you do.  But if you work in a law office, you’re probably constantly going back to old documents, picking up bits and pieces of text to drop into your latest magnum opus.

Stop doing that!

For one thing, it’s just so inefficient.  Even worse, you’re constantly in danger of forgetting to edit something client-specific when you do all that cutting-and-pasting.  (Do you really want to repeat that time you forgot to change “he” to “she” in the Notary Acknowledgement and your client had to correct you before she signed her name?)

Here’s a better solution: Quick Parts.

Quick Parts (in Word and Outlook) allows you to save text as an easily-accessible building block for future use.  Think about how handy it would be to have a whole personalized gallery of:

  • Certificates of Service (ECF, postal service, combination)
  • Signature blocks (pleadings, contracts, letters, etc.)
  • Notary acknowledgements (personal, corporate, etc.)
  • Attorney-Client Privilege/Work Product stamps
  • Custom headers/footers
  • Whatever else you can think of

Trust me, it’s worth the few minutes you spend collecting the texts you use repeatedly, “genericizing” them a bit, then saving them as Quick Parts.  Document assembly will become that much easier the next time … and every time.

Here, I’ll show you how:

[To view full-screen, click on the button in the lower right-hand corner of the video player]

How many different ways could you be using Quick Parts?  Let me know in the comments below.

About the Author

I spend an inordinate amount of my time playing with computers and attempting to explain technology to lawyers and law office staff. It’s not always easy, but someone’s got to do it.

Using Microsoft Word’s AutoText to deal with repetitive text

[…] thing is gone.  The good news is, AutoText has been incorporated into a new feature called Quick Parts.  Click here for a video tutorial on defining entries for and using Quick […]

Four ways to insert a Microsoft Word table

[…] better? Being able to save your own preformatted table for future use. But that’s a future […]

Autonumbering Discovery Requests with Field Codes

[…] could also set up your entries as Quick Parts (requires a little fiddling with your mouse) or as AutoCorrect entries (no mousing […]

Saving Quick Parts in different galleries

[…] footer like mine, you can save that as a Quick Part. What a lot of users don’t know is that Quick Parts can be saved under different categories to be accessible under different […]

How to create ordinal dates in Microsoft Word

[…] Now you have a phrase that will update automatically. If you don’t want to go through all the steps every time you want to embed that phrase in a document, select this phrase with your mouse, go back to Quick Parts, and choose Save Selection to Quick Part Gallery. (For more complete discussion of how to create and use Quick Parts, click here.) […]

Comments are closed