Sending blind copies in Microsoft Outlook 2007/2010

In response to a call for questions I put out to my newsletter subscribers recently (you do subscribe, don’t you?), one reader asked a question that’s been bothering her for a while (and which she was afraid was just entirely too simple):

I recently upgraded from Office 2003 to Office 2010 so I fear my questions may be so elementary as to not be worth your time. One question is: in Outlook 2003 there was a “bcc” option in the pulldown when sending an email. In Outlook 2010 there is no such pulldown option. Is it still possible to send a bcc of the email and if so, how do you access it?

Yes, switching from the old interface to the new, ribbon-based interface in Outlook can really throw you for a loop!  Fortunately, this is an easy question to answer.

In your New Message Window, go to the Options tab.  You’ll see an option called Show BCC:

Show From and Show BCC buttons in Microsoft Outlook

Click that so it turns orange (that means it’s enabled), and your BCC field should show up below the CC field.

It’s amazing how little time savers like this can make such a huge difference.  She wrote back:

THANKS SO MUCH for taking the time to answer … with the number of emails I send daily this is a big help to me—especially since my clients often do not want [other addressees] to have their email address.

My pleasure!

About the Author

I spend an inordinate amount of my time playing with computers and attempting to explain technology to lawyers and law office staff. It's not always easy, but someone's got to do it.