Even those who have used Quick Styles frequently don’t know that there are lots more Styles available in Word. Getting one-click access to a Style, though, really requires that it be listed in the Quick Styles gallery (that list on the right-hand side of the Home tab).
If there’s a particular Style that you always want to be available within the Quick Styles gallery (especially one you just created for a particular purpose), here’s how to designate a Style as a Quick Style.
The setting that designates a Style as a Quick Style (which makes it appear in the Quick Styles gallery on the Home tab) is a checkbox on the bottom of the Styles dialog box.
To locate a Style to add to the Quick Styles gallery, click the small launcher arrow in the lower right-hand corner of the Quick Styles gallery on the Home tab.
This will bring up the Styles pane. You’ll see three buttons at the bottom of the Styles pane. The one on the right is the Manage Styles button. Click that to go to the Manage Styles dialog box.
On the Edit tab is where you’ll find a list of all of the Styles. To make sure that you’re seeing all of them, choose Alphabetical in the Sort Order drop-down and make sure that the “show recommended styles only” checkbox is unchecked.
Scroll down the list of Styles to find the one you want to add to the Quick Styles gallery. Select it with your mouse, then click Modify. This will take you to the Modify Styles dialog box you saw earlier. Simply check the box highlighted above, then click OK. When you’re back in the Manage Styles dialog box, click Close to finish.
Voila! Your Style is now immediately accessible in the Quick Styles gallery.
What Styles would you want to add to the Quick Styles gallery? Let me know in the comments below.