Category Archives for "Featured – Brief Formatting"

7 The 6 Best Reasons to Use Styles

(Note: this post was originally published July 16, 2015.)

I had a good conversation with Sam Glover on the Lawyerist podcast recently about stuff I wish lawyers knew about Microsoft Office. It was a chance to say some things about how well (read: badly) many law offices use Microsoft Office.

One of those items on my ideal law firm training agenda was Styles. Sam and I are pretty much in agreement on why Styles is an essential Word skill. It’s so baked in, you can’t possible NOT use Styles, but very few Word users in my experience really use that feature well.

That part of the conversation was going pretty well. Then, at around the 13:08 mark, Sam asked me, “What’s the number one reason that lawyers ought to use Styles?”

And I froze. Then I mumbled something about getting all your level-three headings to update all at once.

Disaster.

So, because I can do a do-over on my own blog, here are six reasons I think you really ought to up your Styles game sooner than later.

Keep reading →

2 Table of Authorities – The Ultimate Guide

It's the one legal profession-specific feature in Microsoft Word. And, judging from some of the requests I receive from my newsletter readers, it's also one of the most intimidating. It's the dreaded Table of Authorities.

(Cue: Scary music)

In my experience, few things strike more fear into the hearts of legal support staff than having to put out a brief with a Table of Authorities. (Close second: Table of Contents) I suspect the bad rap TOAs get has more to do with how seldom most people have to deal with them (and thus, how unfamiliar they are) than with any real complexity of the feature itself. In other words, you can do this. And I'm going to help you break this down, step-by-step, starting with marking your citations.

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2 Reader Question: How to double indent faster

It was one of those emails that I knew I'd get sooner or later:

When indenting a paragraph for a quote in a motion for instance, is there a way to indent both the left and right margins of the paragraph using a keyboard shortcut? I seem to recall Ctrl+M in WordPerfect, but don't know of a built-in shortcut for MS Word.

Yeah, I've kind of been bummed about that, too.

The short answer is, no. Word didn't considerately offer up a built-in shortcut key that'll automatically indent both the right and left margins for an extended quote. I do not know why. It is a mystery for the ages. (Okay, maybe not quite that dramatic.)

But where Microsoft has failed, you can succeed. Here are three suggestions I had:

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How to recycle your [legal] briefs safely

In my observation, if there’s one thing you lawyers love, it’s repeating yourselves. No, not when you speak (except when you walk around the office repeating the same war story about your latest court appearance to anyone who’ll listen); it’s when you write. Y’all recycle so much old material from briefs and other documents, it puts Ed Begley, Jr. to shame.

Some of the problems with all that cutting and pasting are pretty obvious—another client’s name being left in (oops) or funky formatting that doesn’t match the new document. But others aren’t. What sort of evil stuff lurks in that text you just pasted over from your last magnum opus? And how’s it going to undermine your next court filing?

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This post won LitigationWorld’s Pick of the Week Award 7/15/2014!
Click the image above for more details.

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5 How to create numbered headings using Styles

I seem to make my best discoveries about Microsoft Office when I’m annoyed. (See my last post, for example.) It’s that kind of annoyance that says, “There’s got to be a better way to do this.” For some reason or another, this time it was paragraph numbering. But not the normal kind where you have the paragraph number indented about half an inch on the same line with the start of the paragraph. The document I was working on (a will) had the paragraph number floating centered above the paragraph. While I was drafting the document, I just knew the attorney I was working for would be moving paragraphs all over the place, and I didn’t want to stop to renumber them when he did.

blawgworld-600

This post won BlawgWorld’s Pick of the Week Award 3/10/14!
Click the image above for more details.

I remembered one of the paralegals I work with telling me that it was possible to embed numbers in Styles. So I went nosing around in Styles, looking to modify my Heading 1 so that it had an automatically incrementing Arabic numeral and a period, like so:

Keep reading →

Reader Question: Copying WordPerfect footnotes to Microsoft Word

You know how I’m always telling you that the best way to get your old WordPerfect text into a new Microsoft Word document is to just copy it over? Well, that’s not always the case. Sometimes Microsoft Word doesn’t “translate” WordPerfect text into just the right Microsoft Word equivalent.

Take, for example, the problem posed by this reader:

When using footnotes in a document, if I copy footnotes from WordPerfect and insert them into a Word document, the numbers do not change. Is there any way to make the numbers follow the number sequence in the document. Sometimes there are as many a 100 footnotes with dozens of different numbers — which need to be dealt with individually. Is there any way to make the numbers change and follow sequence at one time? I’ve tried everything including Ctrl-A (in the footnote draft, in the body of the document), but nothing works.

It took me a few minutes of experimenting, but I came up (I think) with the perfect solution. It’s one you’ll need in your toolbox if you ever have to copy footnoted content from old briefs, etc.

Keep reading →

13 How to keep two words together on a single line

Remember typewriters? (Those of you too young to remember those, just skip this part. Please.) Every time you heard that little ding when you approached the right-hand margin, you knew you needed to reach up, hit that bar over on the left side, and return the platen to the left margin to start a new line.

Yes, it was a pain in the neck compared to typing on a word processor. But at least then you had total control over where the line break was. These days? Not so much.

But you can still stop awkward breaks — hyphenated words or other groups of words that need to appear together on a single line — with a quick three-key combination.

Keep reading →

How to create your own Pleading Paper template, Part 2

If you completed the first unit in this course, you know that there are two basic formats of Pleading Paper:

  • In the 25-line template, the line numbers are embedded in a Text Box which is placed in the Header, and the vertical lines separating the numbers from the text are graphic objects drawn using the Shapes feature on the Insert tab. While this format is more vulnerable to misalignments between the numbers and the text, it will allow for certain parts of the pleading (such as the style in the signature block) to be single spaced.​
  • In the old 28-line template, the line numbers are placed on the page using the Line Numbering feature in Word, and the vertical lines are drawn using Bar Tabs. The line numbers and the text do not get misaligned in this template, but it will not accommodate single spacing in the style or signature block, nor can you use a Table to insert the case style.

Armed with this knowledge (and your familiarity with your court's particular requirements), you've chosen which template to start with. But it needs adjusting, doesn't it? So here in Part 2, I'm going to show you how to modify the standard template to make your own.

How to modify the standard templates

Using the 25- and 28-line templates as a guide, here's how to make some formatting adjustments to a standard template for your own use.

Adding/removing/moving vertical lines

25-line/26-line/new 28-line/32-line templates

In these templates, the vertical lines are embedded in the Header as a graphic object. To move or delete any of these lines, double-click in the Header area (or go to the Insert tab and click Header | Edit Header), then select the vertical line by clicking on it (you'll know you've selected it correctly if you see an anchor character floating nearby). To remove it, simply click the Delete key. To move it around, simply hold down your left mouse button and drag the line around to wherever you want it.

To add a new vertical line, go to the Insert tab and, under Shapes, find the straight line tool as illustrated below:

Your cursor will change to a cross-hair. Place your cursor where you want to start the line then, holding down your left mouse button, drag the mouse to where you want to line to end. Release the left mouse button to finish the line.

If your line needs adjusting (thickness or horizontal position), see "Extending vertical lines into the header and footer (28-line template only)" below for instructions.

Old (2003) 28-line template

If you have an older (version 2003) 28-line template, the vertical lines are actually bar tabs (which explains why they do not extend into the Header or Footer). The only adjustments you can make here are to either delete the line or move it. To do either, first select all the text in the document with CTRL-A so your new tab settings will be effective for the whole document. Then, click the launcher in the lower right-hand corner of the Paragraph section of the Home tab to get the Paragraph dialog box. Click the Tabs button on the bottom of that dialog box to get the Tabs dialog box:

To remove either of these lines, click on the appropriate one (either the -0.25" or -0.23" setting), then click the Clear button. You can't directly move one of these lines, so you'll have to delete a line first and then reinsert it at whatever vertical point you wish. Just type the new setting under Tab stop position, Select Bar under Alignment, then click Set.

Changing the number of text lines to be numbered

I will tell you this up front: I was an English major in college for a reason. Math is not my strong suit. So it's with great trepidation that I approach the subject of reformatting a 25- or 28-line template to accommodate 24 or 31 or however many lines according to your court's requirements. Because there will be math. (That always sounds vaguely like a threat to me.)

I would recommend that you tackle page margins first. To do that, go to the Page Layout tab and click on Margins:

Put the correct values in the boxes next to Top, Bottom, Left, and Right, then click OK.

Once you have your margins set correctly, then you can reset the number of lines on the template.

25-line/26-line/28-line/32-line templates

In the 25/26/28/23-line templates, you'll have to adjust the Line Spacing for both the line numbers along the left and the actual text of the document:

To change the Line Spacing in the Text Box that contains the line numbers, double-click into the Header, single click into the Text Box, then press CTRL-A to select the entire contents of the Text Box.

Now, click the launcher arrow in the lower right-hand corner of the Paragraph section of the Home tab to get the Paragraph dialog box:

Okay, here's where the math comes in. If, for example, you have an 11 inch long piece of paper and your top margin is 1.5 inches and your bottom margin is 0.7 inches, that leaves you with 8.8 inches of text. Because most of us don't deal with text the way a typesetter or desktop publisher does (in points rather than inches), we don't commonly know that 72 points = 1 inch. (Since there are 2.54 centimeters in an inch, it looks like there are about 28.35 or so points per vertical centimeter ... I think.)

So you'll have to take that 8.8 inches and multiply it by 72, then divide it by the number of lines your form requires to come up with the correct point setting to type in next to "Exactly" above (which may require some decimal places, like the aforementioned 22.75 pt setting). You may have to tweak and test little bit (I told you math wasn't my strong suit) to get this exactly right, but the above formula should at least get you in the ballpark. (If you'd rather work strictly in inches or centimeters, you can actually type that value in with "in" or "cm" next to it, and when you click OK, Word will do the conversion for you. Points, however, are going to be a bit more precise.) Use the exact same setting for your document text (and be sure the font sizes match, too), and your numbers and text should align just fine.

If your line spacing settings are the same in both places, but your line numbers and lines are a little askew, you can nudge the Text Box in the Header up or down slightly by dragging it up or down slightly so that the number 1 is aligned with the first line of your text. You can also use the key combination CTRL-UP or CTRL-DOWN to nudge it up or down by small increments (you have to select the Text Box with your mouse so that you see the anchor character appear above it first).

Old (2003) 28-line template

This whole operation is a lot simpler in the old 28-line template. Since the Line Numbering always tracks with the actual text, it simply a matter of adjusting the Line Spacing (see formula above) until you get the correct number of lines between your top and bottom margins.

Inserting a case style

25-line/26-line/28-line/32-line templates

The 25/26/28/32-line templates already have a case style format embedded in them. Those shaded items in brackets are actually fields that are left over from the way Word 2003 and earlier used macro-driven bookmarks. You can simply type over this information with your own, or if you really want to get fancy, click here to find out how you can embed Bookmarks that will enable you to repeat information like a party's name throughout a document.

Notice that the part containing the plaintiff's and defendant's names, etc., is within a Table. I've found that this is a good way to format this kind of information because things tend to stay put. (By the way, if you need to insert a Tab inside of a Table, hit CTRL-Tab rather than just Tab.)

If the format above doesn't meet your particular court's requirements, contact your local court clerk or law librarian to see if a better template is available.

Old (2003) 28-line template

Since the older 28-line template is completely blank, you've got pretty much free reign. Except for one problem: inserting a table (like you can in the 25/26/28/32-line templates) makes the line numbers and vertical line <em>disappear</em>. (Bummer.) But you can still use tab stops to format everything, and if you're not totally wedded to a particular separator character (like * or ) ), then you can use a Bar Tab (just another type of tab stop, like Center Tabs or Right Tabs) to insert a straight line in the middle that never moves, no matter how many parties you enter.

Fixing numbering/text alignment problems

With the old 28-line template, you should never seldom have any alignment problems between the numbering and the text, since this template employs the Line Numbering feature in Word.

Update: H. Scott Leviant over at The Complex Litigator points out that line number/text alignment problems that occur on the first page of pleading paper can be fixed easily with a setting in Word Options. To take advantage of this setting, click on the File Tab (versions 2010 and 2013) or the Office Button (version 2007) and choose Options. In the Advanced section, scroll all the way to the bottom and expand the Layout Options by clicking on the arrow to the left of the phrase "Layout Options". Check the box called "don't center 'exact line height' lines", like so:

But since the 25/26/28/32-line templates have line numbering embedded in a Text Box, misalignments are a frequent hazard, particularly for those who copy text out of other documents.

And to explain this, I have to go to video:

Extending line numbering into the footer (25/26/28/32-line template only)

I seem to remember having had someone ask me this, although I frankly don't know what jurisdiction actually requires this (or why). But never mind that, because this is actually easy to do. Just double-click into the Header, scroll down to the end of the Text Box, then place your cursor after the last number, hit Enter, and just add as many numbers as you need.

Extending vertical lines into the header and footer (old 28-line template only)

See that example above of the case style in a 28-line template? Since that template uses Bar Tabs to put the vertical lines between the line numbers in the text, the vertical lines don't actually extend into the header and footer. I cheated.

To add extra length to those vertical lines, double-click into the header or footer, then go to the Insert tab and click Shapes to find the vertical line tool:

Your cursor will change to a cross-hair. Place your cursor at the end of the existing line created by the Bar Tab, then, holding down your left mouse button, drag the mouse to the top or bottom. Release the left mouse button to finish the line. Rinse and repeat in the Header and Footer for as many lines as you need. If you find your lines are a little thicker than the ones in the template, click on the line to get the Drawing Tools contextual tab, then click Shape Outline, Weight, and choose a thinner line weight.

If your lines need to be nudged over a bit to be perfectly aligned, select the line with your mouse and use CTRL-Left-Arrow or CTRL-Right-Arrow to move the lines over in small increments. (You may have to zoom your view in really tight to get it just right.)

Removing the line numbering

25/26/28/32-line templates

Easy as pie. Just double-click into the Header, select the Text Box with your mouse, and hit the Delete key. And those numbers are outtahere!

Old (2003) 28-line template

To turn off Line Numbering, go to the Page Layout tab, click line Numbering, and choose None.

And when you're done ... SAVE IT!

I hope you're really not considering going through all this reformatting every single time you create a pleading. Because it's absolutely not necessary. Once you get this thing tweaked to your exacting specifications, take my advice and save it as a template.

To do that, instead of just hitting that little diskette icon to do a regular Save, go up to the Office Button (if you're in version 2007) or to the File tab (if you're using 2010 or later) and click Save As. (Since I don't have version 2007 on this PC, you 2007 users will have to click here for more exact instructions.) If you're a Word 2010, 2013 or 2016 user, you'll see a dialog box like this:

Word 2010

Word 2016

If you want your template to be available as a choice when you click File | New, or if you want to make your template available on your office network for others to use, click here and here to find out what folder you should save your template in.

Ensuring your line numbers appear on every page (not just the first one)

If you've created your own pleading paper template, but you only see your line numbers on the first page, It's probably because your headers/footers are set to have a different first page header/footer (commonly used in letters):

  1. Double-click into the first page’s header or footer area.
  2. Press CTRL-A to select everything in the header/footer area.
  3. Press CTRL-C to copy it.
  4. Uncheck the box next to Different First Page on the Header and Footer Tools contextual tab shown below.
  5. If you find that the numbering scheme you worked so hard on has vanished, don’t panic – you just copied it! Use CTRL-V to paste it back into the header/footer area.

Your line numbering, etc. should now appear on all pages.

Questions, anyone? Bueller? Bueller?

If 3,000+ words in this course didn't answer your particular question (hey, it could happen), give me a shout in the survey below.

How to create your own Pleading Paper template, Part 1

I've gotten a fair number of questions from readers about how to format pleadings with line numbers down the left, commonly known as Pleading Paper. Typically, they sound something like this:

My text never quite lines up exactly with the numbers on the pleading paper. What's the trick??
PLEASE work on the pleadings template!  I’m sure I and many others would pay bonuses for your guidance.
Pleading paper instructions would be fantastic! I mostly work in California state and federal courts, and our office just reuses old documents to keep the pleading paper formatting.  Unfortunately this brings along a host of other formatting issues, and while I'd love to be able to start from scratch I don't know how. Any help you could give would be terrific, thank you!!
I am not sure of the technical name for it, but years ago law firms had stationery with double lines on left side of a page and one line on the right. I know Word can duplicate it, but I don't how to add them or what it is called.  I will try the [pleading paper] template, but is there a way to remove the page numbering on the side?
I wish WORD was like WordPerfect in that we could just add the pleading format into the document after the document is completed. Anyway, if you could help me figure this out it would be great.  I recently added [a plug-in] to Word/Office which provides a host of automated functions, like cite checking, quote check, and table of authorities, which would make finalizing a brief a breeze.  However, if I can't get out of the WordPerfect format for my brief writing, I don’t see where all these extra functions will benefit me.

Okay, okay, I get it, I get it! Clearly, my standard reply (which I used so often that I actually created an entry in Quick Parts in Outlook for it) isn't getting the job done. So, while I would love to create a custom template (like I did for that last person above) for each and every one of you, there just aren't enough hours in the day!

So, in lieu of becoming a template factory, I'm going to show you how to make some common adjustments to those musty old the latest Microsoft templates (the 24-line template, the 25-line template, the 26-line template, the old 28-line template, the 2013 28-line template, or the 32-line template) all by yourself. And if you don't see your particular question addressed in this series, by all means leave it in the comments at the end, and I'll add the answer.

Update: Apparently, not so "musty and old" anymore! It looks like Microsoft has updated the pleading templates for versions 2007 and 2013. They also have 26-line and 32-line versions. I've updated the links above so they point to the new versions (the old ones no longer exist).

And Another Update: What Microsoft giveth, Microsoft also taketh away. It seems they don't supply these templates anymore. Fortunately, I had downloaded some of them the last time I encountered them, so the links should work now. Thanks to an eagle-eyed reader for alerting me to the change.

Pleading Paper Templates - An Introduction

Since I don't work in California or any other jurisdiction that requires Pleading Paper formats, I'm not exactly an expert on all the ins and outs of the formatting requirements. However, some common themes are evident:

  • Most have line numbering down the left margin​
  • Some have one (and occasionally two) vertical lines down the left margin just to the right of any line numbers​
  • Some also have a vertical line down the right margin as well​
  • Some of these vertical lines extend the full height of the page; some only to the height of the main text (excluding headers and footers)​
  • The number of lines that are numbered varies​
  • Some formats have line numbers that extend into the footer; most do not​
  • The line spacing is almost invariably funky (like, it can't just be double-spaced, it has to be 22.75 points or something)

In short, every time I look at Pleading Paper, I have a bad flashback of my one experience back in the late 1980s of formatting a U.S. Supreme Court brief. (And, for those of you who may be asking: yes, I did it in WordPerfect.)

How pleading paper templates work

The Microsoft Word pleading paper templates</a> that seem to be available mostly date back to the 2003 version of Word. (There's one 2007 version with 24 lines.) Clearly, nobody at Microsoft thinks these are worth updating, and Even though Microsoft has updated the pleading paper templates to 2007 and 2013 versions, they've apparently ditched the previous pleading creation wizard. So we are going to learn how to update these ourselves. (And by "we," I mean you. Because I already have.)

Of course, the 28- and 25-line/26-line/32-line templates work in different ways. (We wouldn't want to be consistent, now, would we?) The line numbers in the 25-line version (as well as the 26- and 32-line templates) are actually embedded in a Text Box placed in the Header. The vertical lines are also placed in the Header. The line spacing in the template is designed to match the line spacing in the Text Box so that the lines of text will align with the line numbers. (Try saying that last part three times fast.)

The old 2003 28-line version (assuming you saved it when it was available) uses Word's Line Numbering feature to place the numbers. And those vertical lines? They're Bar Tabs. (Insert your favorite alcohol-related joke here.)

If you use the template in the way that Microsoft seems to think you should (by simply opening a new document based on the template and then typing into it) the text will align with the numbers just fine. But, as we all know, lawyers love to cut-and-paste from old pleadings, and this is quite often where the formatting fun begins, particularly if the old text is coming from WordPerfect.

And if the court you're practicing in requires something other than those formats, then heaven help you.

First, let's take a look at the typical formatting of the standard templates:

So, to summarize:

  • If your entire document including the case style and your signature block will be spaced identically (no switching to single space for any section of your document), then you can start with the old 28-line template and modify according to your needs.
  • However, if in your jurisdiction the case style and/or signature block (or anything else) require single spacing, start with the 25-line template, since the numbering on the left side is embedded in a Text Box and therefore independent of the line spacing of the actual document text.

(And for those of you who are interested in using the Bookmarks feature of the 25 line template, click here for a tutorial.)

It's also worthwhile to note that, in some states, law schools and law libraries make templates available online. (See https://saclaw.org/wp-content/uploads/form-pleading-paper.rtf as an example.) Those might give you a better start than the standard Microsoft templates.

Where to go from here?

Now that you've:

  • Learned the two different ways these templates are constructed, and what implications those design decisions have on line spacing; and​
  • Decided which of the two templates would give you the best starting place​

... you're ready to learn how to alter the existing templates to your court's specifications.

In the next lesson in this course, we'll cover:

  • Adding/moving/removing vertical lines​
  • Changing the number of numbered lines (in case your court requires something other than 25 or 28 lines)​
  • Inserting a case style (here's where choosing the correct template to start with becomes really important!)​
  • Preventing and/or fixing numbering/text alignment problems​
  • Extending line numbering into the footer​
  • Removing line numbering altogether

If you've been just getting by with your current template (or, as one reader noted above, "just reus[ing] old documents to keep the pleading paper formatting"), then click the Next Unit button below to go to the next lesson!

20 How to modify a Table of Contents in Microsoft Word

You've built a Table of Contents in Microsoft Word using the Styles feature to mark the TOC entries or by marking them manually. And just when you're about to pat yourself on the back for having an automatic Table of Contents in your document, you notice something's a little ... off. Maybe the font's not quite right. Perhaps the font's okay but the spacing's not. Or the indentation. It could be you want/don't want the dot leaders running up to the page numbers.

Suffice it to say you just want to alter the format of it. But how?

Keep reading →

Taming naughty footnotes, pt. 2 – separators

A reader recently asked me if I had any "solutions or helpful hints for footnotes that simply do not fit on the page due to placement or length of the footnote itself." Well, the placement question (if I understand her correctly) got answered in the post about fixing footnotes that drop down to another page. But I'd never gotten around to addressing the problem of lengthy footnotes.

A footnote of a certain length will split to appear on two different pages, each with its own separator (the line that appears between the end of the main text and the beginning of the footnote). The continued footnote on the following page has its own distinct separator to give you a visual cue that it's a continuation. You can edit both of those separators and the continuation message as follows:

Unless otherwise noted, all instructions and screenshots are from Microsoft Office for Windows.

Keep reading →

5 Inserting a table of contents using styles

One of the things I'm on a rant about these days is loooooong documents.  Complicated documents, like 20+ page contracts and appellate briefs and stuff like that.

Why?  Because they always seem to need special stuff inserted in them.  Like custom headers and footers.  And level-1 and level-2 and level-out-the-wazoo headings.  It's enough to make your head spin.

But if you've got mad skills and you plan your document right, a lot of this stuff becomes easier.  Like putting in a simple table of contents, for example.

Keep reading →

50 Using sections to control page numbers, headers and footers

Ever needed to be able to change the page numbers in the middle of a Microsoft Word document (an appellate brief, for example)?  Like, switching from Roman numerals to Arabic numerals or just not having page numbers at all?

Don't tear your hair out, my pretty.  Help is here!

The secret to doing this is found in the Word feature called Sections.  Sections will (among other things) allow you to have distinct headers and footers on different pages of the document.  So, using that appellate brief as an example, you can have no page numbers showing up on your cover page, those little lower-case Roman numerals (you know, i, iv, ix, etc.) on the pages with the table of authorities, etc., and start yet again with regular Arabic numbers (1, 2, 3, etc.) when the main part of the brief starts.

Keep reading →

4 Taming naughty footnotes, pt. 1

If you have a brief, etc., in Word 2007 in which a footnote drops down to a subsequent page (the number mark within the main text is on p. 2, but all or part of the footnote text keeps dropping down to p. 3), here’s how to fix it:

  • Click the Office Button (top left-hand corner)
  • Click Word Options (at bottom of menu)
  • Go to Advanced
  • Scroll all the way down until you see Compatibility Options
  • In the drop-down next to “Lay out this document as if created in:” choose Microsoft Office Word 2007 (like illustration below)
Compatibility Options in Word 2007

Compatibility Options in Word 2007

Your footnote should now appear on the correct page.

(You’re welcome.)

5 Using Styles & Formatting

Got a long brief or other document that has lots of headings, subheadings, etc.?  You need Styles, baby.

No, not style -- Styles.

The Styles function in Word is a handy tool for, among other things, setting up headings for different sections of a document.  These styles serve a dual purpose: not only do they help keep document formatting consistent (i.e., all paragraph and subparagraph headings at a particular level, for example, will be consistent through the document), they can help later when you create a Table of Contents, since Word can use these styles to create the levels of your Table of Contents.

There are a couple of different ways to use Styles & Formatting (as the feature is formally known) in your document.

Keep reading →