Have you ever noticed that long list running across the Home tab? That's called the Style Gallery. It's where all the Quick Styles (the most accessible Styles) are kept. (Those aren't the only Styles Word has. There are actually over 200 of them!)
But you may not necessarily want to use all of them, and some of them are just in the way. (Like, "No Spacing"? When am I going to use that?) That's the situation one reader found herself in.
Jennifer has been working her way through my Styles course and came across a recurring problem:
I've tried removing certain styles from the Style Gallery menu, but
they come back when I open a new document. Is there a trick I'm
Usually, when I tell people how to remove specific Styles from the Quick Styles area on the Home tab, I tell them to right-click on the offending Style and choose Remove from Style Gallery.
But as Jennifer observed, that only works for the current document.
Instead, I told her to:
- Right-click on the Style she no longer wants to see
- Choose Modify
- In the bottom of the Style dialog box, uncheck the box next to Add to the Styles gallery and select the radio button next to New documents based on this template
Caveat: This method assumes that, when you do this, you're working in whatever template you normally work in (90% of the time, you are). If you have multiple templates (.dotx or .dotm files), you'll have to do this for each template you want to hide certain Styles in. The good news here is, you can customize your Style Gallery to be specific for each template.
Excellent, that worked perfectly, thank you!
Speaking of cleaning up, she also had another question, this one about cleaning up badly-formatted documents:
I have yet to do the document assembly course, but do you cover how to “convert” existing (poorly formatted) documents to ones with our new-found numbering and styles skills? I’ve tried to do this on occasion before and really want to take it seriously to get practice, but so often I find the existing formatting messes with the formatting I’m trying to put in place.