While I haven’t quite gotten to discussing how to use the Bullets and Numbers feature in Word (that will require a video tutorial to be really effective), you may find you need to create a series of numbers not related to paragraphs. Here is a quick and easy way to embed automatic numbering you may not have thought of:
Automatic 1-2-3 series — Let’s say, for instance, you need to create a large set of exhibit divider pages (single pages that say “Exhibit 1,” “Exhibit 2,” etc., for dividing exhibits to a brief or other court submission). Who wants to type the word “Exhibit” with a number 100+ times? Not me, baby!
Do this instead:
- Type the word “Exhibit.”
- Go to Insert, Field in Word 2002/2003; in Word 2007/2010, go to the Insert tab, then click Quick Parts and choose Field near the bottom of the menu. Under Categories on the left-hand side of the dialog box, choose “Numbering” in the drop-down box.
- You’ve got lots of choices here, but the one you want is AutoNum (see above). (If you want a number without a trailing period, choose AutoNumLegal and be sure to check the box to the right that says “Display number in legal format without a trailing period”.) Pick the type of number sequence you want under Field Properties, Format, then click OK.
- Put in a hard page break to go to the next page (CNTRL-ENTER). Now, your first Exhibit separator page is complete.
- To make the rest, copy everything you’ve just put in (CNTRL-A highlights all text, then CNTRL-C copies), and keep pasting it over and over (with CNTRL-V) until you have the right number of Exhibit separator pages.